Privacy Policy

1. Introduction

OakyScribe is operated by Sebastian Seguel Siglic ("we", "our", "us"). We operate the website oakyscribe.ai and provide AI-powered transcription, speaker diarization, summarization, and translation services. This Privacy Policy explains how we collect, use, and protect your information.

2. Information We Collect

Account Information

• Email address (via Google OAuth or magic link sign-in)
• Display name and profile picture (from Google, if provided)

Usage Data

• Transcription job metadata (duration, language, format selected)
• Credit balance and purchase history

Content You Provide

• Audio and video files uploaded for transcription
• URLs submitted for download and transcription

3. How We Use Your Information

• To provide and improve our transcription services
• To authenticate your identity and manage your account
• To process payments and maintain credit balances
• To send transactional emails (job completion notifications, magic link login)
• To monitor service health and prevent abuse

4. Data Processing and Retention

Audio/video files are processed on our secure servers and automatically deleted after transcription is complete. We do not retain your media files longer than necessary to deliver results.

Transcription results are stored in cloud storage and available for download. You can request deletion of your results at any time.

We do not use your content to train AI models. Your files are processed using pre-trained open-source models (WhisperX, pyannote.audio) and are not fed back into any training pipeline.

5. Data Sharing

We do not sell, rent, or share your personal information with third parties, except:

• Payment processing: Mercado Pago processes payments on our behalf. We do not store credit card details.
• Cloud infrastructure: Google Cloud Platform hosts our services. Data is stored in the US (us-central1 region).
• Email delivery: Resend handles transactional emails.
• Legal requirements: We may disclose information if required by law.

6. Security

We implement industry-standard security measures including:

• HTTPS encryption for all communications
• Secure session management with signed JWT tokens
• API key authentication for programmatic access
• Infrastructure hosted on Google Cloud with managed security

7. Cookies

We use a single essential cookie (vtd_session) to maintain your authentication session.

Analytics

We use Google Analytics 4 (GA4) to understand how our service is used and to improve the user experience. GA4 may collect:

• Pages visited and time spent
• Device type, browser, and operating system
• Referral source (how you found us)
• General geographic region (country/city level)

GA4 does not collect your name, email, or any content from your transcriptions. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on or by using your browser's built-in cookie controls.

8. Your Rights

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your account and associated data
• Export your transcription results

To exercise these rights, contact us at sebastian@oakyscribe.ai.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. Continued use of the service after changes constitutes acceptance.

10. Contact

For questions about this Privacy Policy, contact us at:

Email: sebastian@oakyscribe.ai
Website: oakyscribe.ai